Office Storage Buying Guide: Considerations for an Organised Workspace

Effective office storage solutions are essential for keeping your workspace tidy, organised, and efficient. The right storage furniture not only helps manage files, supplies, and equipment but also contributes to the overall aesthetics and functionality of the office. Here’s a guide to help you choose the best office storage furniture to fit your needs and space.

1. Assess Your Storage Needs

The first step in selecting storage furniture is identifying what you need to store. Consider the types of items in your workspace:

• Files and Documents: Filing cabinets and shelves are ideal for paperwork, documents, and binders.
• Office Supplies: Smaller drawers, cabinets, or multidrawer units are great for pens, paper, and other supplies.
• Equipment and Electronics: Lockable storage units are perfect for securing electronics and larger items.
• Personal Belongings: Consider lockers or personal storage solutions if employees need secure space for bags, coats, or personal items.

Tip: Make a list of items you need to store and categorise them to determine the type and quantity of storage required.

2. Storage Capacity and Size

Measure the available space in your office to determine the maximum dimensions for your storage furniture. Leave enough clearance to open drawers and doors fully, and ensure the furniture doesn’t block any pathways. Office storage units come in various sizes, such as:

• Desk-Height Cabinets (around 70–75 cm): These can double as additional workspace or surfaces for printers and other equipment.
• Full-Height Cabinets (180–200 cm): Great for maximising vertical space and storing a large number of items.
• Modular Shelving: Allows flexibility and can be configured to fit your available space.

Tip: Choose storage units that suit your office layout, leaving at least 60–90 cm of clearance around them to ensure easy access and prevent clutter.

3. Type of Storage Furniture

There are various types of storage furniture, each suited to different organisational needs. Here are some popular options:

• Filing Cabinets: Essential for document-heavy offices, these cabinets come in two main styles:
• Vertical Cabinets: Slim and tall, typically with 2-4 drawers, ideal for small spaces.
• Lateral Cabinets: Wider, allowing for side-by-side file organisation, and ideal for larger spaces.
• Shelving Units: Open shelves are versatile and allow easy access to books, files, and decor. Adjustable shelves can be customised to fit items of various heights.
• Cupboards and Tambour Units: Cupboards with doors keep items out of sight, while tambour doors slide open without taking up additional space.
• Lockers: Perfect for shared or hot-desking environments, offering personal storage for employees.
• Mobile Pedestals: Small, wheeled units that fit under desks, often featuring a mix of shallow and deep drawers for flexible storage.
• Multidrawer Cabinets: Useful for organising small items and supplies, with multiple compact drawers that provide easy access.

Tip: Think about accessibility – frequently used items should be stored within arm’s reach, while lesser-used items can be stored in larger cabinets or higher shelves.

4. Material and Durability

Choose materials that complement your office decor and provide the durability needed for daily use. Common materials include:

• Wood: Creates a warm, professional look and is highly durable. Wooden units are ideal for executive spaces or traditional offices.
• Metal: Sturdy and often used in filing cabinets, metal storage is durable and modern, suited for high-traffic areas.

Tip: Consider the daily demands on your storage furniture. If durability is a priority, metal or wood options will likely withstand frequent use better than glass or laminate.

5. Security Features

For sensitive documents, equipment, or personal belongings, look for storage furniture with locking mechanisms. Lockable cabinets, filing cabinets, and personal lockers provide added security for items that need to be kept secure. Combination locks, key locks, and even digital locks are available depending on your preference and security needs.

Tip: Choose lockable storage for items like electronics, confidential files, or any personal belongings to enhance office security.

6. Style and Aesthetic

Storage furniture contributes to the overall look of the office, so choose units that match the style of your workspace. For a cohesive look, consider:

• Colour: Neutral colours like grey, black, or white are versatile, while wood tones add warmth. Some offices use bold colours to energise the space.
• Finish: Matte finishes create a modern look, while glossy finishes are sleek but may show fingerprints more easily.
• Design: Sleek, minimalist designs are ideal for modern offices, while traditional designs suit classic office settings.

Tip: If you’re outfitting an open office, consider modular storage that can adapt as your layout evolves, keeping the space stylish and functional.

7. Technology Integration

Today’s offices often require storage that supports technology, whether it’s for electronics, cables, or charging stations. Look for units with cable management features, such as built-in grommets or cable trays, to keep cables organised and out of sight.

Tip: Consider storage units with built-in power outlets or USB ports if you need to store and charge electronic devices, reducing clutter and keeping tech organised.

8. Mobility and Flexibility

In dynamic or flexible work environments, mobile storage solutions can be a big advantage. Storage units with casters allow you to move them easily, making reconfiguration simple. Mobile pedestals, wheeled filing cabinets, and modular shelves can be repositioned based on the office’s evolving needs.

Tip: Check that mobile storage units have lockable casters to ensure they stay in place when stationary.

9. Environmental and Health Factors

Opt for environmentally friendly storage solutions by choosing furniture made from sustainable materials or recycled content. Low-VOC finishes are a great choice for improving indoor air quality, especially in smaller or enclosed spaces.

Tip: Look for eco-certified furniture, such as FSC-certified wood, to support sustainable practices and reduce environmental impact.

10. Budget Considerations

Office storage furniture comes in a range of prices based on material, brand, and features. Set a budget that aligns with your needs and the features most important for your office. While higher-quality materials and lockable options may cost more upfront, they are often worth the investment for long-term durability.

Tip: If budget is a priority, start with the essentials and add on as needed. Modular shelving and multi-drawer cabinets can often be expanded over time.

Choosing the right office storage furniture is essential for creating an organised and efficient workspace. By considering factors like storage needs, size, material, security features, and style, you can find the perfect solution to keep your office clutter-free and visually cohesive. The right storage solutions make daily tasks easier, helping to support productivity and a positive work environment. Take the time to assess your needs and invest in storage furniture that will serve your office well for years to come.